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Nuclear & Plasma Sciences Society

Below you can find material and links which is aiming for supporting you in the organization of a conference. If you have any questions, don’t hesitate to contact us.

There are several roles to be defined in your committee to bring your conference to success. These different tasks are listed and explained here.

In addition, the IEEE provides a Toolkit for conference organizers. This is also summarized in the MCE Conference Organizers document.

A very valuable tool is the budget tool and details on conference finances which can be found on: Toolkit for conference finances.

A general overview of the tasks and timeline is available as a high_level_conference_timeline (pdf) from IEEE MCE.

Additional e-learning courses on conferences are provided here and at

Some guidelines and example letters for visa letters can be found here.

Moreover, keep in mind the General Data Protection Regulation for any communication with your attendees.